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Inbox and list contents


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#1 maladon

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Posted 22 September 2014 - 08:01 AM

The most frustrating thing in using DueToday is that it's not easy to know what the various lists are comprised of. The inbox is the most troublesome one...what criteria is used to select tasks for display in the inbox? For all the lists for that matter.

 

One thing to keep in mind is that people develop mental models of how software works. User success is best when our mental model of how the software works matches what it actually does. In the case of the inbox it's tough to figure that out. I can assign something to a project, which seems the most obvious way to remove it from the inbox. But, I've also seen tasks move out of the inbox to without changing the project. It seems that assigning a context does that too, anything else?

 

It seems very confusing to have this "magic inbox" project show when viewing a task but not be part of the selection list when editing. If a user selects the "No project" option the display on the task view shows "Inbox". That's very annoying. I want to have tasks that aren't part of a project, the app shouldn't show that as "inbox", especially since it doens't appear there!!!

 

Also, what criteria puts a task on the hot list? If I change a task from "Next" to "Active" it's removed from the hotlist! Doesn't make sense. Once something is active I would have thought it would appear on the hotlist!



#2 maladon

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Posted 23 February 2015 - 05:54 PM

Response please???

#3 Jim

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Posted 24 February 2015 - 09:20 AM

The best way to think of the inbox is as unprocessed information just like in a physical GTD setup.

 

If it's simply a task with no other information such as when it's due, what larger project it's assigned to, the context required or it's status, then it will remain in the inbox until one of those pieces of information is added.

 

You could specify any one of those criteria or all of them but it only takes one to move it from the unprocessed inbox to one of the other lists in Due Today.

 

For example:

 

"Cut the lawn" is just a task with no other information and would remain in the inbox.

 

Cut the lawn with a due date specified adds enough data to move it out of the inbox to a list of tasks with due dates.

 

Cut the lawn with the context @Mom's specified moves it from the inbox to the "contexts" list.

 

Cut the lawn as part of the larger project "prepare for Mom's birthday party" specified moves it to the "projects" list.

 

So, adding one major GTD criteria is enough to move it out of the inbox. Adding multiple criteria will not only move it out but will reflect the task in all of the appropriate lists.

The task shows up on more lists simultaneously as you add more criteria.

 

Adding tags or notes to the task does not move it out of the inbox by itself even though a tag technically does make it part of a larger list.

 

If you want to get a better feel for it try just creating a task called "test" with nothing but that name specified which will reside in the inbox. Then add different criteria to see how the task propagates to other lists and it should be more clear. 

 

Just my two cents, hope that helps. 






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